Being efficient does not mean -directly- being ‘multitasking’, doing thousands of things at once or working too much. When you are efficient in your work it is because you give adequate start and end to your work or activities in the shortest possible time.
According to Performia, who has experience evaluating staff on a large scale, six out of 10 people have a major inefficiency problem, which is basically not finishing what you’ve already started.
Do you know the word ‘procrastinating’? It is precisely to postpone the things to be done. Not finishing doing something will occupy your mind and you will not be able to focus on other matters to be concluded later, as they will accumulate more and more.
Therefore, Performia shared. comfour keys to improve your work efficiency; You can also have more space to do other things, fulfill personal errands, spend family time and really rest.
Start by setting goals
Try to have clear and defined your objectives, so you will avoid changing them constantly and you will obtain better results. To do this, organize your ideas, set a real and achievable goal and draw up an action plan.
For example, you can define by hours or times of the day the tasks to be fulfilled. Prioritize the most ‘difficult’. Use reminders or alarms to define deadlines and not forget deliveries.
On the other hand, “if you work in a company, it is essential that you know what is the purpose, functions and results expected of your position. Once this information is clear, it is easier for your actions to be directed in the right direction.”
Try to do one activity at a time
Many functions will require your full attention. If you start many tasks at once, you may not really finish doing them, you can simply be busier and your time distribution will be limited.
Do only one activity at a time and move on to the next when you’re done. This is a very valuable guideline for you to concentrate better and work a little faster.
Use lists to be clear about your activities and ‘free’ your attention
Organizing yourself with a list of pending activities is an excellent way for you to conclude and deliver them in the agreed times. A list will also help you not to depend on your memory and forget things.
If you consider this option, you can do it in the traditional way: with notebook and pencil or ‘sticky notes’; You can also use digital agendas or calendars on your mobile, computer or email.
Writing everything down is key!
Performia concludes with a very important piece of advice: handle all information in writing.
“Oral data is forgotten, confused and misrepresented, even if that is not the intention of the person doing it. Although this point seems quite simple, a good handling of information, which does not allow accidental or malicious changes in it, can save you a lot of difficulties.”
La ñapa: listen to music that doesn’t distract you
We know that listening to trendy music or your favorite can be a way to cope with your workday, as well as encourage you to perform your tasks. However, some songs can distract you, especially those that are catchy or ‘force’ you yes or yes to follow the lyrics.
For this reason, it is advisable to listen to instrumental music, either from video games or movies, yes, without voice and in a playlist.
If you decide to listen to music or radio from your cell phone, avoid constantly looking at it or answering messages that do not require urgency and can be attended later. The same happens with social networks, as long as they are not necessary for your work, leave them aside while you perform important tasks.
